Wilton Select Board eyes BMSI contract

WILTON – Whether to continue with Business Management Systems, Inc., occupied the first part of Monday’s meeting of the Select Board. A contract with the company was signed by previous Administrator Scott Butcher who has since resigned.

The board met with BMSI representative Jim Foley who outlined what the company has already done. “We’ve put in about a hundred hours of work,” he said and “we have not been paid.”

Selectman Kermit Williams said what was being done was “not what he remembered” from his one meeting with them, and said he had “received negative feedback from other towns” the company has worked with. “We were told you would be running a beta test,” and said, “this board was not made aware of data being entered.”

Foley said the Wilton office “suffered from a lack of sophistication” on the part of the previous “accounting people.”

Chairman Kellie-Sue Boissonnault said the town “has to be compliant with (state Department of Revenue Administration) regulations.

No decisions were made in the absence of Selectman Matt Fish.

In the same vein, Finance Officer Deborah Harling told the board she is working through the problems she has encountered, which go back several years. “We have the expenditures up to date,” she said, “and are working on the revenues.” She added, “bank statements have not been reconciled since December,” and she needed information from BMSI to reconcile accounts since many records were not available.

She is working with Treasurer Bill Chalmers.

Earlier, Williams had objected to her title of “Finance Officer,” saying it was not appropriate for a part time position. He agreed that she is “more than a bookkeeper.” Boissonnault disagreed and the topic was tabled.

Resident Joe Torre again said he was “disappointed” in the way the Trustees of the town library account for taxpayer money noting that the Selectmen “have a statutory obligation to account for how tax payer money is spent.”

Williams said, again, the Select Board has no control over the library trustees, “the two are parallel.” He said the town appropriates a given sum, a donation, to the library and cannot tell them how to spend it.

Torre disagreed, saying town funds have to accounted for. He agreed that the trustees had changed their reporting format.

Town Administrator Paul Branscombe suggested they consult with N.H. Municipal Association and the discussion was tabled.

In other business, Public Works Director Jim Lavacchia outlined his road paving schedule for the summer and said the skid steer at the Recycling Center was broken beyond reasonable repair. He suggested a lease for a new one.

Because of the inter-town agreements, Williams suggested they check with DRA before entering into a lease without consulting the other member towns.

Lavacchia said a contract has been signed for work on the New Reservoir Dam to comply with a state letter of deficiency.

The next meeting was set for July 16.